Exhibitor Information Sold Out! To be placed on a waiting list, please e-mail Courtney Holmes at firstname.lastname@example.org. The NGS 2014 Family History Conference exhibits area will be located in the Greater Richmond Convention Center, Grand Ballroom. Reserve an Exhibit Booth Online New Exhibitors Instructions for creating your Exhibitor profile. (PDF 185KB) After creation of your profile, please follow the directions below. Have you exhibited with us in the past? Please log on at http://www.ngsgenealogy.org with your user credentials. Click Store on the top menu bar, choose Shop <Name of Company>, and click the button Go To Shopping. Click on the Shop For: Drop down menu and select Exhibit, then hit “Go”. Choose the product NGS 2014 Family History Conference Exhibits. Fill out the required information, select your booth(s), add to cart, and proceed to check out. If you would like to purchase more than one booth, change the quantity of the product to the desired number and click Update Cart. Reserve an Exhibit Booth by Mail or e-mail Mail the exhibitor booth reservation form to the NGS office. e-mail the exhibitor booth reservation form to email@example.com. Important Documents Booth Reservation Form Exhibit Floor Plan and Listing of Exhibitors Official Exhibiting Regulations Agreement Exhibitor Kit Exhibit Hours (Subject to change) Tuesday, 6 May 2014 Set-up for exhibitors only: 10:00 a.m.–5:00 p.m. Wednesday, 7 May 2014 Setup for exhibitors only: 7:30–9:30 a.m. Show hours (open to the public): 9:30 a.m.–5:30 p.m. Thursday, 8 May 2014 Show hours: 9:00 a.m.–5:30 p.m. Friday, 9 May 2014 Show hours: 9:00 a.m.–5:30 p.m. Saturday, 10 May 2014 Show hours: 9:00 a.m.–3:00 p.m. Exhibitor tear down: 3:00–5:30 p.m. Fees Businesses and non-profits ‐ $290 per exhibit booth Societies and associations ‐ $230 per exhibit booth Companies may purchase any number of booths. Additional costs may be associated with exhibiting if you require an Internet connection, electricity, telephone lines, etc. Booths are 10’x10’ and booth rental includes the following: 8′ high backwall drape 3′ high sidewall drape one 8’x30″ skirted table two chairs one wastebasket one 7″x44″ identification sign Decorating Company Shepard Exposition Services is the decorating company that NGS has employed for the Richmond conference. Exhibitor Kit Taxes Exhibitors making sales at the NGS Conference who are not registered in the state of Virginia to collect sales tax must fill out form ST-50. Forms will be provided to exhibitors on-site at the Greater Richmond Convention Center on the first day of the conference. The exhibitor is then responsible for completing the form, enclosing payment, and sending it directly to the Virginia Department of Taxation. The tax rate at the time of the conference will be 5.3%. Exhibitors who are registered in Virginia to collect sales tax do not need to fill out the ST-50 form and should report their sales through the normal channels as a Virginia vendor. A business license is not required for a one-time event in the state of Virginia. For additional questions, please contact the Virginia Department of Taxation online at http://www.tax.virginia.gov or by phone at 804-367-8031. Cancellation Policy Refund, less a $75 service fee per exhibit booth, upon written request to Erin Shifflett by 3 February 2014. No refund on and after 4 February 2013. Questions? Contact NGS Registrar Courtney Holmes at firstname.lastname@example.org or refer to FAQs.